< PreviousDEBRIEFD URING THE course of this program you have discovered and created many new things and travelled great distances, both mentally and physically, figuratively and literally, so it is now time to come back together as a team take it down a gear, clear your heads, relax, and do a full debrief so that you are all on the same page and aligned. This is the stage where you get the opportunity to debate, discuss, and clarify, all of your thinking and work to date before you move on to the PRESENTATION STAGE where you will present your final concepts to the senior leadership team. This will also be the last time you’ll be able to address and voice any concerns or questions you have about anything you’ve encountered during the program so make this stage count, don’t hold back and don’t take any prisoners. Furthermore, if during your conversations and your due diligence something is amiss then discuss it and then either fix it or kill it while you still have the opportunity - after all, remember that it is better to discover and discuss all the potential issues during this stage than have them pointed out to you by the senior leadership team and their audience during the next stage. ESSENTIAL THINKING When you have your head buried in the program sometimes it’s easy to overlook things, so here are some essential things to bear in mind to help you get the most from your journey... Continuous Improvement The focus of the debrief should be on learning and improvement, with a razor sharp focus on the expectations and requirements of the next stage, and not mere evaluation. Focus When you come back together for your debrief make sure that you know the purpose of the debrief and are clear about the events and topics you’re reflecting on. In It Together Make sure that everybody is involved in the debrief and has is able to put their observations and points of view across. 311311institute.com EXPLORE MORE BOOK AN EXPERT CALLMultiple Perspectives You don’t just have to discuss your observations or thinking verbally, feel free to use any aids you like, ranging from visuals you captured throughout the program as well as the reports and summaries you produced. The Questioning Mind Debriefs can take many forms but whatever your approach they need to take into account three main topics that include the programs goals, how those goals were or were not achieved, and what improvements need to be made. Notes: 312311institute.comNotes: 313311institute.comLAUNCH STAGE • PIONEER TEAM • DEBRIEF STAGE TASK SUMMARY Your task during the DEBRIEF STAGE is to review your work and progress to date, debrief, and start preparing for the PRESENTATION STAGE. SCHEDULE You have ONE DAY to complete this stage. MONTUEWEDTHUFRISATSUN Review your progress to date, debrief your team in preparation for the next stage. DEBRIEF SESSION RELAX Take the afternoon off.LAUNCH STAGE • PIONEER TEAM • DEBRIEF STAGE GUIDANCE ACTIVITY LIST1. Conduct a Debrief Session. 2. Relax. TIPS1. Make sure the venue is appropriate. 2. Make sure everybody is heard and has their say. 3. Make sure all the questions raised are answered. 4. Make sure everybody is on the same page. 5. Refer to records and summaries from previous stages as appropriate. 6. Take a structured approach. CRUCIAL MOMENTS1. Making sure everything has been covered. 2. Making sure you are all on the same page and aligned. RISKS1. Key points are missed. 2. Participants don’t engage, listen, or speak up. 3. Participants don’t understand the objectives of the program. 4. Participants leading the session operate on broadcast mode. 5. Participants turn up late or not at all. 6. Senior leaders dominate the discussions. 7. The debrief is too high level and too fast. DELIVERABLES1. Make sure that all team members and stakeholders are on the same page and aligned. OUTCOMEBy the end of this stage everyone involved in this phase of the program should be on the same page and aligned.PRESENTIONY OU’RE NOW reaching the end of the LAUNCH PHASE of the program and this is the stage where all your hard work comes to a head - it’s now time to present your prototypes to the senior leadership team and their assembled audience who will be responsible for making the decision on whether or not to take them forwards and run them as proper ongoing concerns. While there are many words I can use to describe this stage, such as daunting or exciting, it’s important to remember that throughout this program you have faced and overcome great challenges and been supported by a great team who’ve made it their priority to support you and ensure your success - and now is no different. Your team and your mentors have been there to tell you when things have been going off course, and when things have been going right, the result of which means that by this stage of the program all the flaws in your designs, methodologies, and thinking, have all been exposed and corrected, leaving nothing but clarity and confidence in their place. As you put your final presentations together it is imperative that you cover all the bases I discuss throughout this stage and previous stages so that your concepts stand the greatest chances of being selected and moved on to the TRANSFER STAGE and then finally into the EXECUTE PHASE of the program. And if you have any doubts or concerns then don’t forget you have a great team and great support all around you so lean on them and use them as you need. ESSENTIAL THINKING When you have your head buried in the program sometimes it’s easy to overlook things, so here are some essential things to bear in mind to help you get the most from your journey... Audience Watching During your presentation make sure you watch the audience carefully to see whether or not they’re engaged, and if they aren’t then adapt your style accordingly. Build Your Presentation When building your presentation you should use best practise guidelines, and that means don’t over do it on the text, stay on topic and stick to the point, and 317311institute.com EXPLORE MORE BOOK AN EXPERT CALLremember you need to give the audience the details they need while at the same time painting the big picture and highlighting the value and potential of the solution you have created. Death And Resurrection Even though you should have three concepts to present don’t be afraid of killing one or more of them if you have to and resurrecting one of your previous concepts from the other stages. While this situation at this stage wouldn’t obviously be ideal if, for whatever reason, you feel that it’s justified then go ahead and make the substitution. Everyone On Show Remember that the audience won’t just be watching the person, or people, presenting - your entire team will be on show so act and behave in a professional manner at all times. Have A Plan A Never go into a presentation half cocked. Make sure that you know your subject matter off by heart, you know the purpose and objectives of your presentation, and the outcomes you want to achieve, and make sure you are clear about the composition of the audience and their expectations. Have A Plan B Try as you might sometimes presentations don’t go to plan, whether it’s because of technology or equipment failures, nerves, or for some other reason, so rehearse using the same equipment and space you will for the formal presentation, if possible, check everything and check it again before the presentation begins, and then if things do go wrong make sure you put yourself in a position to be able to carry on regardless. Presenter On Point Your presentation, but also your presenter or presenters, will all be important during this stage so choose your presenters carefully and make sure they know their details and have rehearsed rehearsed rehearsed. Storify It Craft a story that makes a compelling case for each concept beginning with the Notes: 318311institute.comproblem you are solving and including a clear definition of the value proposition. Notes: 319311institute.comNext >